Monthly Bank & Credit Card Reconciliations
- Reconcile all bank and credit card accounts every month
- Identify and resolve discrepancies promptly
- Ensure accurate cash position at all times
US Bookkeeping Services
Accurate. Scalable. Compliance-ready every month.
At Optimus Tax & Accounting LLP, we provide accurate, scalable bookkeeping services for US businesses and CPA firms. Our offshore-powered team maintains your financial records with precision — so your books are always clean, current, and audit-ready. We at Optimus excel in providing specialised bookkeeping services with subject-expert bookkeeping professionals handling your numbers.
Accounts Payable & Receivable Management
- Track and record all incoming and outgoing payments
- Monitor outstanding invoices and vendor bills
- Maintain accurate aging reports for better cash flow control
General Ledger Maintenance
- Record and categorize all financial transactions accurately
- Maintain accurate chart of accounts
- Ensure every entry is properly classified and documented
Financial Statement Preparation
- Monthly Profit & Loss statements
- Balance Sheet preparation
- Cash Flow statements
- Reports formatted and ready for CPA review
Accounting Software Management
- QuickBooks, Xero, and other major platforms supported
- Setup, cleanup, and ongoing maintenance
- Data migration and software transition support
Year-End Bookkeeping Cleanup
- Full review and cleanup of annual records
- Adjusting entries for year-end close
- Audit-ready books delivered on time every year
Payroll Recording & Support
- Record payroll transactions accurately
- Reconcile payroll accounts monthly
- Support payroll tax reporting and compliance
Offshore Bookkeeping Support (for CPA Firms)
- Dedicated offshore bookkeeping team for CPA practices
- Seamless integration into your existing workflow
- Scalable support — grow your client base without hiring
Trust Accounting & Fiduciary Bookkeeping
- Dedicated bookkeeping for trust accounts and fiduciary entities
- Accurate tracking of trust income, distributions, and expenses
- Reconciliation of trust bank accounts and investment accounts
- Fiduciary-compliant recordkeeping for CPA review and reporting
- Support for simple, complex, and grantor trust bookkeeping
Law Firm Bookkeeping (U.S. Compliance Focus)
- IOLTA trust accounting with strict three-way reconciliations (bank, client ledger, trust ledger)
- Compliance with state bar and ABA trust accounting guidelines
- Matter-wise accounting with client cost tracking and expense allocation
- Retainer, advance fees, and unearned revenue tracking with proper recognition
- Integration and reconciliation with legal practice tools (Clio, MyCase, PracticePanther)
- Time & billing reconciliation with accurate revenue and WIP tracking
- Settlement disbursement tracking and trust-to-operating transfers
- 1099 reporting for legal vendors and subcontractors
- Financial reporting by client, case, and practice area for partner insights
Real Estate & Property Management Bookkeeping
- Income and expense tracking for rental and investment properties
- Property-wise profit & loss statements
- Security deposit tracking and reconciliation
- Mortgage, HOA, and maintenance expense recording
- CAM reconciliation support for commercial property managers
- Portfolio-level financial reporting for real estate investors
Construction Contract Bookkeeping
- Job costing and project-wise profit & loss tracking
- Progress billing and contract revenue recognition
- Subcontractor payment tracking and 1099 preparation
- WIP (Work-in-Progress) schedule maintenance
- Retainage tracking and reconciliation
- AIA billing support and construction-specific reporting
Non-Profit Accounting & Bookkeeping
- Fund accounting and program-wise expense tracking
- Grant income recording and restricted fund management
- Form 990 preparation support and compliance
- Donor contribution tracking and acknowledgment records
- Board-ready financial statements and budget variance reports
E-Commerce Bookkeeping
- Multi-platform sales reconciliation — Amazon, Shopify, eBay, Etsy
- Payment gateway reconciliation — Stripe, PayPal, Square
- Inventory tracking and COGS calculation
- Sales tax compliance across multiple states
- Seller fee and refund tracking and categorization
- Monthly financial reports tailored for e-commerce businesses
Cryptocurrency Accounting & Tax Compliance
Full-service crypto financial management — from transactions to tax filing.
BTC
ETH
BNB
SOL
USDT
USDC
DeFi
NFTs
Crypto Bookkeeping & Recordkeeping
- Complete transaction-level recording across all wallets and exchanges
- Binance, Coinbase, Kraken, Gemini, and all major exchange support
- DeFi, staking, yield farming, and liquidity pool transaction tracking
- NFT purchase, sale, and royalty income recording
- Cross-wallet and cross-exchange reconciliation
- Cost basis tracking — FIFO, LIFO, HIFO, and Specific ID methods
Crypto Tax Compliance (IRS & Federal)
- Crypto classified correctly — capital gains vs. ordinary income
- Short-term and long-term capital gains calculation and reporting
- Form 8949 and Schedule D preparation for all crypto disposals
- Mining and staking income reported as ordinary income per IRS guidance
- Airdrops, hard forks, and referral bonus tax treatment
- Wash sale rule monitoring and tax-loss harvesting support
- FBAR and Form 8938 reporting for offshore exchange holdings
- FinCEN compliance for high-volume crypto transactions
Crypto Advisory & Tax Planning
Year-round guidance — entity structuring, audit defence, and integration with the major crypto tax tools your clients already use.
- Year-round crypto tax planning to minimize liability
- Entity structuring advice for crypto-active businesses
- IRS audit support and crypto transaction documentation
- Latest IRS guidance and regulatory updates applied to every filing
- Integration with crypto tax software — CoinTracker, Koinly, TaxBit, Crypto.com Tax
Why choose Optimus?
- Clean, accurate books delivered every single month — no delays.
- US-compliant processes and reporting standards throughout.
- CPA-supervised quality control on all bookkeeping work.
- Secure file sharing and encrypted data handling at every step.
- Dedicated team — same people, consistent quality, every month.
- Competitive offshore pricing without compromising on quality.
- Scalable support that grows alongside your business.
Who is this for?
- Small & medium US businesses needing reliable monthly bookkeeping
- CPA firms looking to offload bookkeeping to a trusted partner
- Real estate investors and property management companies
- Non-profit organizations needing fund accounting support
- Construction companies needing job costing and WIP tracking
- E-commerce sellers on Amazon, Shopify, and multi-platform stores
- Crypto investors, traders, DeFi participants, and NFT creators
- Businesses and individuals with complex crypto portfolios needing full IRS compliance
- Startups needing clean books from day one
- Growing companies needing scalable financial support